🌎 Our Mission: 

To place the best of human and technology at the heart of building maintenance. By combining the expertise of engineers in the field with the agility of technology, we aspire to be a major player in facilitating economic, digital, environmental, and social transitions for the better, particularly with the advent of smart buildings.

We are convinced that combining technology and innovation to enhance technical professions will be successful by granting autonomy, time, and recognition to engineers—the true experts in the field—and is essential for successful performance. This is why we develop hardware and software solutions to provide real-time, reliable, and comprehensive data to optimize building management.

Everything in the company is built around its values: Care, Grit, and Uniqueness. We apply them daily within our teams and with our clients and partners.

WeMaintain's mission is to drive the transformation of building operations with our unique end-to-end platform. Join our dynamic and energetic team as we shape the future of maintenance.

🚀 Why Join Us? 

At WeMaintain, we are committed to embodying each of our values in our daily work:

• Care, in every interaction with our clients and colleagues.
• Grit, in our determination to always go above and beyond and deliver superior quality products.
• Uniqueness, in our goal to always enable everyone to feel comfortable expressing their opinions and testing their ideas to transform our industry.

Join our team and help shape the future of maintenance while working in a supportive and collaborative environment.

If you are ready to make an impact and drive change in a growing company, we would love to get to know you. Join us at WeMaintain and be part of our journey to revolutionize the industry!

🙌🏼 Who Are We Looking For? 

We are seeking an organised and detail-oriented Accounts Payable Specialist to join our finance team. This role is pivotal in ensuring the smooth running of our accounts payable and employee expenses operations. You will play a key role in managing invoices and reconciliation processes while upholding the best standards of accuracy and compliance.

📈 What Will Your Future Role Be?

Invoice processing:

• Accurately review, code, and process supplier invoices in a timely manner
• Ensure invoices are matched to purchase orders and approved in line with company policies

Processing of employee expenses:

• Verify the compliance and analytical classification of card expenses and make enquiries to employees as necessary
• Review expenses and export them in the ERP (Oracle Netsuite)
• Validate the expense claims and prepare reimbursements
• Provide support to employees on the management of their card expenses or reimbursement claims

Reconciliation:

• Perform monthly reconciliations of supplier statements
• Investigate and resolve discrepancies in collaboration with suppliers and internal teams.

Supplier relations:

• Act as the first point of contact for supplier inquiries.
• Build and maintain strong relationships with suppliers, ensuring timely resolution of payment issues.
  
  

Continuous improvement:

• Identify and implement process improvements to enhance efficiency and accuracy in accounts payable operations.

👑 You Are the Right Person for Us If: 

• You show enthusiasm and reliability in handling repetitive and standardised tasks, maintaining focus and attention to detail. Eager to learn and contribute, with a proactive approach to developing more efficient ways of working
  
• Experience in accounts payable, ideally within a fast-paced environment.
  
• Familiarity with accounting software (e.g., Xero, NetSuite, or similar) and proficiency in Microsoft Excel / Google Spreadsheet
  
• Excellent attention to detail and organisational skills
  
• Strong communication and interpersonal skills, with the ability to collaborate effectively across teams.
  
• Understanding of UK VAT regulations is highly desirable.
  
• Some knowledge of written French is a plus
  

✏️ How to Apply? 

At WeMaintain, we firmly believe that a cover letter is much more than a mere required document in an application. It is your chance to show us who you are beyond your CV. Your cover letter allows us to understand what motivates you, why you want to join our team, and how you can contribute to our success. You can include any relevant experiences or projects related to your application. It lets us discover your personality, your values, and explains why you want to pursue this profession.

Every application is read attentively, and your cover letter will make a difference by allowing us to get to know you better and understand what you can bring to our company. So take the time to write a letter that truly represents you and shows us why you are the ideal candidate for this position!

Our culture is based on trust, autonomy, and flexibility. We value diversity and inclusivity and believe that having a team where everyone can be authentic is essential. We encourage people from all backgrounds to apply and join our team.

🎯 Recruitment Process:

1. Phone interview with Kalpana, Finance and Human Ressources Manager - UK - 30 minutes
2. Fit interview with 2-3 members of the weMaintain team - 45 minutes
3. Welcome on board! 🎉